How A Virtual Receptionist Service Can Help Your Small Business Increase Its ROI

How A Virtual Receptionist Service Can Help Your Small Business Increase Its ROI

As a small business owner, you tend to have many things on your plate. Your packed schedule demands you to be in several places at once. It’s critical to have a favorable return on investment (ROI) on all of your efforts, from preliminary startup expenses and comprehensive strategic planning to promote your products and services.

Fortunately, many corporate processes can now be automated thanks to the digital age. By outsourcing phone calls through a virtual receptionist, you can focus on customer connections while reducing your workload. 

This article will discuss everything you need to know about virtual receptionist services and how they can help your small business increase its ROI.

What We'll Cover

What Is A Virtual Receptionist?

A virtual receptionist is a professional who performs the functions of a regular receptionist while not physically present in your workplace. 

Virtual receptionists are experienced, well-trained administrative staff that excels in delivering excellent customer care. They can also operate beyond the regular business hours to assist with after-hours support.

Joining Forces With Virtual Receptionist Services

Having your receptionist operations in-house may appear easy, but it raises a slew of concerns you may not have anticipated. For example, if you recruit someone to be your receptionist, they may turn out to be a bad fit or quit soon after. 

You’ll have already invested many resources in the recruitment process and training, and now you’ll have to do it all over again.

You might spend resources on the wrong things in an ill-advised attempt to boost ROI. After a terrible experience, 74% of callers are more inclined to choose another company. If your clients have an unpleasant experience with customer service, you will ultimately lose them and risk losing business prospects due to unfavorable reviews and reputation. 

Blunders like this can cost your business time and money while doing nothing to help it expand, so it’s critical to know what to invest in to see significant company growth.

When you own a small company, you’re likely to have full days of routine work on top of any unforeseen tasks that arise. You won’t have to be concerned about phone calls interrupting your workday if you hire a virtual receptionist. 

You can attend to what you need to concentrate on and handle only the most important calls that lead to more business.

How Hiring A Virtual Receptionist Helps Improve ROI

A virtual receptionist can assist you with your ROI in several ways. Here are only a few examples.

Eliminate Missed Calls

As shown in a Forrester study from 2017, missing a call can have a significant effect on your business since your clients are your company’s lifeblood.

When a client or possible prospect contacts you, they are most likely interested in purchasing your product or service. As opposed to outbound sales calls, customers who initiate an inbound call convert quicker by 30%.

The Forrester study also mentioned that phone call queries are on the rise across the business sector, owing to people’s lack of understanding of the distinction between physical and digital companies. 

A virtual receptionist service can guarantee that you receive every call that comes into your company and that you don’t lose out on a prospective client.

Allow For Human Interaction

One of the most fundamental parts of outstanding customer service is empathy. When a customer calls your company, they expect you to take the call seriously. They want someone to pay attention to them and acknowledge the significance of their call.

Clients who had a terrible customer service experience said it was because of impolite employees 73% of the time. Your guests will never be abused or handled rudely by expertly trained operators if you hire an expert virtual receptionist service.

Everything Can Be Taken Care Of By The Service Provider

Recruiting employees is both costly and time-consuming. Aside from their salary, you’ll have to spend on job postings, training, insurance, equipment, and a variety of other costs that will diminish your return on investment.

All of these things will be taken care of by a virtual receptionist service. As part of the package, they train their employees for your company. You don’t have to be concerned about recruitment or someone departing early. 

They are experts at offering outstanding customer service support, so you can rest assured that your clients will be well cared for.

Boost The Number Of Sales Leads And Conversions

When you work with a virtual receptionist service available 24 hours a day, seven days a week, you can rest assured that a live person will answer all inbound calls at all hours of the day and night. 

When virtual receptionists can answer fundamental inquiries about your company, deliver basic customer service, and arrange transactions for clients over the phone, this will guarantee more sales and conversions for your business.

Monitoring Phone Calls

Apart from conversion, one of the most crucial aspects of every sales campaign is monitoring how many calls and inquiries you receive. This is essentially determining the campaign’s effectiveness. 

A virtual receptionist will ensure that no calls go unanswered and that your analytics data is accurate. That way, you can leverage what performed well to develop even more successful advertisements in the future. You’ll also be ready for an uptick in call volume if you hire a virtual receptionist. 

You wouldn’t want your company to lose clients because it can’t keep up with call volume when your campaign is successful.

Maximize Your Productivity

You already have enough to deal with as a small business owner. Answering the phone should not be among your everyday responsibilities. With the rise in spam and robocalls, you’ll undoubtedly waste more time handling calls that are of little significance to your company. 

A virtual receptionist service is equipped to quickly deal with those calls to not interfere with your organization’s operations.

Retain More Customers

Getting a new client can be five times more expensive than keeping an old one. You’ll be more likely to have loyal clients who stick with you for years if you give existing clients the professional service they expect. Profitability can rise by 25-95% by increasing client retention by 5%.

Maximize Your ROI With Virtual Receptionist Services

A virtual receptionist service enables your small business to grow quickly and appear larger to potential clients, allowing them to trust and believe in your services. Providing excellent customer care to your existing clientele keeps them satisfied and your business connection healthy.

A virtual receptionist makes you look more professional while providing the same services as an in-house receptionist at a considerably lower cost. A virtual receptionist will help you raise the bar for your small business and plan for future expansion.

If you’d like an experienced and competent virtual receptionist to save you energy, answer your phone calls with a smile, convert callers into lasting customers, and assist you in growing your business, sign up with Hello By Humans virtual receptionist services today and start your free 14-day trial!

Learn more about our virtual receptionist and call center services here at Hello By Humans.